BIAKOYE DISTRICT ASSEMBLY

The Central Administration

In accordance with the Local Government (Departments of District Assemblies) (Commencement) Instrument, 2009 (L. I. 1961), the functions of the Central Administration Department is as follows:

Mr. Abdul-Aziz Jafaru

To serve as the Secretariat of the District Assembly and shall be responsible for the provision of support services, effective and efficient general administration and organization of the District Assembly.

To manage all sections of the Assembly including:
  1. Estates
  2. Transport
  3. Logistics and Procurement
  4. Accounts
  5. Stores and
  6. Security


  • The Department shall also coordinate the
  1. General administrative functions
  2. Development planning and management functions
  3. Budgeting and Rating functions and
  4. Statistics and information services generally


  • The services that the department renders to the public are as follows:
 
  1. Marriage Registration and Celebration
  2. Scholarship for needy students
  3. Register complaints through the Clients Service Unit to the Public Relations & Complaint Committee (PRCC).
  4. Coordinate the Ghana School Feeding Programme (GSFP) in Ayawaso West Municipal Assembly.
  5. Coordinate health related and HIV/AIDS sensitizations.
  6. Facilitates Security issues in the Municipality through the Municipal Security Committee.

Development Planning

CORE MANDATE

To lead in strategic planning and implementation of public policies and programmes to achieve sustainable economic growth and development.

Mr. Abdul - Baki Umar

FUNCTIONS

  1. Initiate and prepare district development plans and settlement  structure plans in the manner prescribed by the Commission,
  2. Ensure that the district development plans and the settlement structure plans  are  prepared with the full participation of the local community;
  3. carry out studies on
    a) development planning matters in the district that include studies on economic, social, spatial, environmental, sectoral and human settlement issues and policies; and
    b) the mobilisation of human and physical resources for development in the district;
  4. Initiate and co-ordinate the process to plan, programme, budget and implement a district development plan, programme or project;
  5. Integrate and ensure that sector and spatial policies, plans, programmes and projects of the district are compatible with each other and with national development objectives issued by the Commission;
  6. Synthesise the policy proposals on development planning in the district into a comprehensive framework for the economic, social and spatial development of the district including human settlements and ensure that the policy proposals and projects are in conformity with the principles of sound environmental management;
  7. Monitor and evaluate the development policies, programmes and projects in the district; and
  8. Provide the Commission with the data and information that the Commission may require.

SERVICES

  1. Supervises the preparation of annual reports and Development Action Plans and Medium Term Development Plans;
  2. Acts as Secretary to the Development Planning Coordinating Unit;
  3. Plans and promotes development policies that can facilitate public service delivery and effective implementation of economic development projects;
  4. Responsible for the efficient administration of departmental resources and supervision of staff;
  5. Ensure the development of capabilities, skills and knowledge of staff;

Budget

David Nii Amartei Amaah

The role of the Budget and Rating Department is to provide technical leadership in the preparation and management of the budget in the Assembly.

It advises the Assembly on cost implications and financial decisions. It coordinates the preparation, monitoring and implementation of assembly’s composite budgets, participates in the preparation of procurement plan and leads in the preparation of fee-fixing resolutions.

Procurement & Logistics

Asari Richard Larbi

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.

It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

Environmental Health

Mr. Agboso K Emil

Investigate and respond to complaints and enquires relating to Environmental Sanitation

§ Inspect small scale establishments to ensure compliance with Environmental Sanitation standards

§ supervise the cleansing of drains, streets, markets, car parks and weeding of road sides and open spaces

§ provide technical support to the District Assemblies on the operation and maintenance of public toilets under private management

§ supervise and monitor landfill, recycling and composting activities

§ promote waste segregation at the community level

§ Collect and collate data on Environmental Sanitation services

§ Ensure the development of the capabilities, skills and knowledge of staff.

§ Appraise direct reports; and

§ Undertake any other duties that may be assigned.

 

 

Internal Audit

Wisdom K. Gbaa

Internal Auditor

Internal Audit is an “independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes”

Objectives:

 Prepares and updates audit programs;

 Assist in the collation of audit findings and the preparation of internal audit reports;

 Guides the development and review of audit working papers;

 Ensures the development of the capabilities, skills, and knowledge of staff;

 Appraises direct reports; and

 Undertakes any other tasks that may be assigned.

RECORDS MANAGEMENT

Mr. Daku Davis Quarshie

CORE MANDATE

§ Supports the implementation of all scheduled programmes;

§ Ensures compliance with formal administrative regulations;

§ Assists Committees in the discharge of their duties;

§ Participates in departmental meetings, writes minutes and submits reports;

§ Ensures the development of the capabilities, skills and knowledge of staff;

§ Appraises direct reports; and

§ Undertakes any other tasks that may be assigned.

 

 

Management Information Systems

Miss. Antoinette Arhin

The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources.

It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.

Transport

MR. SAMUEL ASHIAGBOR

CORE MANDATE

To manage the Transport Unit in the Service.

FUNCTIONS

1.      They are responsible for the formulation and implementation of transport policies,

2.      They advise management of the Assembly on the purchase of new vehicles and spare parts.

3.      The unit also regulates and ensures the effective and efficient utilization of all official vehicles.

4.      They ensure adequate utilization of financial resources, renewal of roadworthy and insurance certificates, fueling and the maintenance of all vehicles in the Assembly.

SERVICES

To ensure that Assembly vehicles are available and in good conditions to convey persons and goods from one point to the other.

Stores

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.

The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities.

It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service.